7th June 2021

MANAGEMENT MEETING MINUTES
Monday 7th June 2021
PRESENT
Mrs E Bendrey- Chairman, Mr M Brown, Mrs M Hosking, Mrs C Bilella, Mrs J Wheadon , Mr B Gibbs, Mrs Julia Kennett, Mrs J Bishop

1. APOLOGIES.
Mr A Clements, Ms J Biggin –Parish Councillor.

2. MINUTES OF THE ZOOM MANAGEMENT MEETING HELD MONDAY 10TH MAY 2021
The meeting agreed the Minutes to be a true representation and the Chairman signed the supplied copy.

3. MATTERS ARISING FROM THE MANAGEMENT MEETING
Property & Management
The old boiler room will have a new floor. Agreed by MC

4. CORRESPONDENCE
None

5. PROPERTY & MANAGEMENT
Different ways to collect membership fees is ongoing. Agreed MC
The cleaning company Mrs Bucket have returned . Action Joan.

6. ADMINISTRATION
Teresa Gornall ( Hatha Yoga) has made a money donation to the DFHA.

4 new fitness classes for older ladies have booked to start at the Barn.
A new Baby group (Swing Easy) is starting.

Some clubs have decided not to return :
Machine knitting, Book reading, Friday evening Bridge, Poetry. Management Committee thanks them for their support over many years.

Message to other club leaders if you are returning please contact the Office with your forms for room booking dates. ASAP.

Health and safety boxes are being checked for up to date equipment. Action Joan

7. FINANCIAL REPORT
CURRANT FINANCIAL SITUATION
Deposit £100,142
Current Account £ 31,231
Total £131,373

Significant Expenditure - > £500
Since the May report, apart from the normal large payments, i.e. wages, utilities, etc, we have paid R&J Consultants £1,844 for work in preparing and submitting building regs. drawings. Mel to update
Mobile Phone Improvement (County Court Claim for £2,000)
The two defendants were deemed to have received the court paperwork, our claim, on 23rd April, with a three week window to respond to Mel. Receiving no reply, Mel have raised a “Request for Judgement” form, which asks the court, in light of no communication from either of the defendants, to issue an “order to pay”. The court is taking 7- 10 working days to deal with paperwork at present, so Mel is anticipating them issuing this demand by Thurs 27/6. This demand could be “with immediate effect”, or could give them a period of time. It apparently all decides on the judge. If nothing is forthcoming, the next step would be to ask the court for enforcement, i.e. send in the bailiffs.
Mel to update
Wall Repair
South Glos. Council have accepted responsibility for the wall in the car park – they plan to make it safe by removing the loose bricks, and will repair it when their calendar permits .Mel does not anticipate any action for some time. Closing Note

8. SOCIAL & FUND RAISING
Nothing at the moment.
Coffee mornings are to return on Thursdays 10.30 – 12 in September. Action Merle/Christine Broadway

9. FIRE & SAFETY
All checks done. Action Joan

10. WEBSITE UPDATE.
Some new information on site. Action Bruce

MC would like to take this opportunity to thank Bruce for setting up and overseeing our recent Zoom Management Committee meetings.

11. AOB
The Management Committee would like to thank Mel and Joan for their continuing efforts during the past year to gain grants and keep allowed sessions going within the DFHA. Well Done.

12. DATE AND TIME OF NEXT MEETING
Monday 5th July at 9.15 am