2nd February 2026
DOWNEND FOLK HOUSE ASSOCIATION
MANAGEMENT MEETING MINUTES
MONDAY 2ND FEBRUARY 2026
1 Present
Mrs. E Bendrey Chairman, Cllr J Biggin, Vice Chairman
Mrs. M Hosking, Mr. A Clements, Mr. B Gibbs, Mrs. Z Tanner, Ms. C. Flint, Mr. M. Bailey
Apologies
Cllr L Brennan, Mr. M. Brown
2 Minutes of the Management Meeting held Monday 5th January 2026.
The meeting agreed the Minutes to be a true representation, and the Chairman signed the supplied copy.
3 Report on IT.
On Martin’s behalf, Zoe reported that there are no current issues
4 Monthly Update: Martin.
Matters arising from the Management Meeting of 5th January 2026.
It was agreed that the matters arising were all going to be covered in the body of the meeting
5. Correspondence - none received
6. PROPERTY & MANAGEMENT
The Maintenance Review document was issued to the attendees and discussed. Copies are available on the notice boards. This review document identifies all the outstanding actions needed. However, the following are highlighted for inclusion in these minutes.
Lottery Grant received for Fire Doors
Initial dates for Fire door installation planned for 28/02/26-01/03/26, more dates to be planned as and when, all to be at the weekend.
Countertop installation in office to be decided
Delivery of doors due 20/02/26
Either Martin of Zoe will be on call during the install, but trade happy to work alone Action Zoe / Martin
First Aid Training
Completed on 26/01/26 for ZT / MG & MJB (this certification will last 3 years)
7. Fire & Safety
Fire Alarm tests weekly. Action Zoe
Staff Training for Fire Alarm tests. Ongoing Action Zoe
Evacuation tests for the kindergarten in progress. Action Zoe
Main Batteries to Alarm System will require replacement within six months Action Zoe
8. Administration
Regular Hires to be contacted to request information for the Barn News Action: Zoe
9. Financial Report - unable to give full update due to illness
Current Financial Situation as of 09/02/26:
Deposit £30,000 -
Current Account £44,871.11 (this includes £5,500 received from the Lottery)
Total £74,871.11
Significant Expenditure - > £250 (during December)
New Light outside for Nursery / Concorde - £423.60
10. Social & Fund Raising
Will review Tea Dance and trips during next meeting. All Actions S&FR Committee
Dates for Downend market - 12th Apr, 12th July, 11th Oct 13th , Dec 13th
11. Website Update
Up and running. No known issues Action Bruce.
12. AOB
Treasurer cover required - Zoe to investigate with possible current members
Increase to club fees & Hirers were agreed details below.
Membership fees increase from £12.00 to £13.00
Club hourly rate increases from £1.05 to - £1.10 per hour (£2.20 per session – 2hrs)
Some clubs do different hours
Regular & new hires to increase 10% across the board
13. Date and time of next Meeting Monday 2nd March 2026
MANAGEMENT MEETING MINUTES
MONDAY 2ND FEBRUARY 2026
1 Present
Mrs. E Bendrey Chairman, Cllr J Biggin, Vice Chairman
Mrs. M Hosking, Mr. A Clements, Mr. B Gibbs, Mrs. Z Tanner, Ms. C. Flint, Mr. M. Bailey
Apologies
Cllr L Brennan, Mr. M. Brown
2 Minutes of the Management Meeting held Monday 5th January 2026.
The meeting agreed the Minutes to be a true representation, and the Chairman signed the supplied copy.
3 Report on IT.
On Martin’s behalf, Zoe reported that there are no current issues
4 Monthly Update: Martin.
Matters arising from the Management Meeting of 5th January 2026.
It was agreed that the matters arising were all going to be covered in the body of the meeting
5. Correspondence - none received
6. PROPERTY & MANAGEMENT
The Maintenance Review document was issued to the attendees and discussed. Copies are available on the notice boards. This review document identifies all the outstanding actions needed. However, the following are highlighted for inclusion in these minutes.
Lottery Grant received for Fire Doors
Initial dates for Fire door installation planned for 28/02/26-01/03/26, more dates to be planned as and when, all to be at the weekend.
Countertop installation in office to be decided
Delivery of doors due 20/02/26
Either Martin of Zoe will be on call during the install, but trade happy to work alone Action Zoe / Martin
First Aid Training
Completed on 26/01/26 for ZT / MG & MJB (this certification will last 3 years)
7. Fire & Safety
Fire Alarm tests weekly. Action Zoe
Staff Training for Fire Alarm tests. Ongoing Action Zoe
Evacuation tests for the kindergarten in progress. Action Zoe
Main Batteries to Alarm System will require replacement within six months Action Zoe
8. Administration
Regular Hires to be contacted to request information for the Barn News Action: Zoe
9. Financial Report - unable to give full update due to illness
Current Financial Situation as of 09/02/26:
Deposit £30,000 -
Current Account £44,871.11 (this includes £5,500 received from the Lottery)
Total £74,871.11
Significant Expenditure - > £250 (during December)
New Light outside for Nursery / Concorde - £423.60
10. Social & Fund Raising
Will review Tea Dance and trips during next meeting. All Actions S&FR Committee
Dates for Downend market - 12th Apr, 12th July, 11th Oct 13th , Dec 13th
11. Website Update
Up and running. No known issues Action Bruce.
12. AOB
Treasurer cover required - Zoe to investigate with possible current members
Increase to club fees & Hirers were agreed details below.
Membership fees increase from £12.00 to £13.00
Club hourly rate increases from £1.05 to - £1.10 per hour (£2.20 per session – 2hrs)
Some clubs do different hours
Regular & new hires to increase 10% across the board
13. Date and time of next Meeting Monday 2nd March 2026